WeTransfer’s 2025 Terms of Service Update and What Businesses Need to Know

As a Managed IT Services Provider, we believe businesses should stay informed about how the tools they use impact data security and control. We want to call attention to a recent change in WeTransfer’s Terms of Service that took effect in July 2025. If your team is still using WeTransfer to send files, this is something you should not ignore.

What’s Changed in the Terms

WeTransfer now states that by uploading content to their platform, users grant them a non-exclusive, worldwide, royalty-free license to use, reproduce, and distribute those files. Their intent is to operate and improve their services, but the language gives the company broad access to your data.

While this does not mean you give up copyright, it does mean your files are no longer fully under your control. For organizations handling confidential information, this should raise a red flag.

Why Businesses Should Pay Attention

Free file sharing platforms are often built for personal use. They rarely offer the visibility, security, or ownership protections that businesses require. If your company works with client data, intellectual property, or regulated information, using a tool like WeTransfer could create unintended risk.

Here are a few concerns we regularly see:

• No visibility into who accesses your files after they are sent
• Weak or missing controls for permissions and expiration
• No compliance features for industries like healthcare or finance
• Unclear policies around content retention and rights

These risks can lead to breaches, liability, or internal headaches that are easy to avoid with the right system in place.

A Smarter Option for Secure File Sharing

We recommend Microsoft OneDrive for Business, which is included in several Microsoft 365 business plans designed specifically for organizations. OneDrive provides secure cloud storage with advanced sharing controls, real-time collaboration, and integration with tools your team already uses like Outlook, Teams, and SharePoint.

Unlike consumer-grade platforms like WeTransfer, OneDrive gives your business full control over file access, permissions, and compliance settings without sacrificing convenience.

If you’re unsure which Microsoft 365 plan is the best fit for your needs, check out our breakdown of the options.

With the right Microsoft 365 plan in place, your team can work securely from anywhere while protecting sensitive data and retaining full ownership of your files.

With OneDrive, you can:

• Retain full ownership of your files
• Set detailed sharing permissions and expiration settings
• Control access through integration with Teams, Outlook, and SharePoint
• Monitor sharing activity and keep audit records
• Meet compliance standards with built-in protections

This is a better way to manage file transfers without compromising productivity.

How Louisville Geek Can Help

We help organizations across industries make smart decisions about data storage, file sharing, and security. If your business is still relying on tools like WeTransfer, we can help you assess the risk and transition to something more secure.

Our services include:

• Evaluating your current file sharing setup
• Helping you migrate to Microsoft 365 and OneDrive
• Setting up secure access and permissions
• Training your employees on best practices
• Creating a long-term data protection strategy

Make the Switch to Secure File Sharing Today

If your business is still using tools like WeTransfer, now is the time to re-evaluate how you manage file sharing and data protection. The recent changes to their terms highlight the importance of using platforms built for business security, ownership, and compliance.

At Louisville Geek, we help companies implement smarter, safer ways to store and share information using tools like Microsoft OneDrive. Our team can assess your current setup and guide you through a secure transition that supports your workflow without putting your data at risk.

Ready to protect your business files and take back control? Contact us today to schedule a consultation.